2025 Corporate Partner FAQs
Thank you for being a 2025 Corporate Partner! We have compiled a list of frequently asked questions to conveniently provide you with the information you need to get ready for the conference.
ROMBA Corporate Partner FAQs
When and where is ROMBA 2025?
How do I register for the ROMBA Conference?
Registration for the ROMBA Conference is now live! Use this link to register. Each registrant must sign up individually to provide dietary restrictions, access needs, and agree to the code of conduct and waiver.
Use your unique company discount code YOURCOMPANYNAME25 for the number of full registrations included in your partnership level. Your specific company code has been emailed to you by Sadiyah Rashied.
Registration prices are as follows: $1,000 (Early Bird 5/28-8/21), $1,250 (Standard 8/22-9/14), and $1,500 (Late 9/15-9/27). A Limited Access Pass is $100.
Please note that Limited Access registrants (Career Expo Only) do not have access to meals, workshops, or other conference parts. You can register for this pass here.
All discount codes are case-sensitive. If you encounter any issues, please email Sadiyah Rashied at srashied@reachingoutmba.org.
Do you have a master calendar for corporate partners?
How do I make accommodations for the ROMBA Conference?
For the 2025 ROMBA Conference, the room rate for corporate partners is $259+ taxes per night. Individual rooms will be available to book through your ROMBA Conference registration confirmation email.
To all of our Corporate Partners who would like to pre-book five (5) or more rooms for their teams attending the conference, we have set up a system with the Hilton New Orleans Riverside to manage group bookings within our conference block. If you are looking to book five (5) or more rooms for your team, we ask that you opt in for this option by completing this form. The deadline for opting in to the group reservation option is Monday, August 25. All hotel rooms for the conference must be reserved by September 3, 2025 at 4PM Central Time. After September 3, we cannot guarantee room availability or the stated room rate in the host hotel.
What is a student interest report and how can I access my company’s?
As students register for our conference, they may select your company as one of particular interest to them. A specially generated link will enable you to access your Student Interest Report. Each time you download the report, it will be updated dynamically as new students register and pick your company. You will receive your company’s link in early June.
How can I access GradLeaders, the jobs board and CV database used by Reaching Out MBA?
If you or anyone from your company’s Talent Acquisition team would like to sign up for the GradLeaders platform, please use this link to establish a new company contact as part of your company. If it’s your first time using the platform, please click the link “1st time user? Create Account.” A training session recorded by GradLeaders for our Corporate Partners can be viewed here.
Please note that if your company was a Corporate Partner in previous years, a company profile is likely already set up.
My company receives an eligible speaking opportunity as part of our benefits package. How can we sign up for one?
If your company receives one or more speaking opportunities, you are eligible to nominate speakers. Selected speakers can be viewed here.
The speaker nomination form can be viewed here (panels, perspectives, and workshops), and our conference agenda can be viewed here. If you would like to nominate yourself or others for main stage opportunities, please use this form. Main stage opportunities include the Friday Lunch & Keynote Plenary, Breakfast & Opening Keynote Plenary, main stage Perspectives, and IRIS Conference Perspectives.
Workshops: As we work to make ROMBA more interactive, we have introduced workshops. Workshops are interactive sessions that will be led by 1-2 people (same company preferred). This is a session to present and facilitate an interactive learning experience for participants on the topic shown. Selected facilitators will work in tandem with the Reaching Out Programs team, as well as the track leader, to build out the session plan. As you nominate yourself or others for speaking opportunities, please note which are workshops and which are panels.
Please note that speaking opportunities are not guaranteed. The final deadline to submit speakers is Friday, August 22, and we review submissions on a rolling basis. After that date, we may accept submissions and make placements only if Reaching Out MBA requires specific speaker placements. Once speakers are confirmed, we will provide a unique link and discount code for speaker registration. Please note that speaker registrations are separate from full conference registrations.
The following deadlines are subject to change.
How can I learn more about the logistics for the Career Expo – e.g., shipping/receiving, build outs, move-in/move-out times?
The Career Expo will occur on Friday, September 26th 2:15-6:15pm. Booth assignments can be found here,
Freeman is our third-party drayage company and exhibitor decorator for this ROMBA Conference. They will handle logistics, initial booth build, and material handling/shipping and receiving, and they have a wide variety of services available to enhance your booth. Freeman is the exclusive vendor for material handling if you plan to ship anything to the expo that you cannot hand-carry into the hall.
Freeman should have sent you an email in which you can follow the instructions to create an account with them. The Freeman portal will give you all of the show logistics information, material handling rates, and is the main hub to confirm your details, generate shipping and receiving labels, and learn more about their offerings. If you have not received this email, please let us know. An account is required with Freeman in order to use any of their services.
The Freeman warehouse will be closed on Monday, September 1, in observance of Labor Day. Ship early to avoid delays and save money. Freeman will accept crated, boxed or skidded material beginning on Tuesday, August 26, at the above address. Material arriving after Thursday, September 18, will be received at the warehouse with an additional after-deadline charge. A quick facts sheet can be accessed here.
Move-in times: Thursday, September 25, 3:00pm-8:00pm. Friday, September 26, 8:00am-1:00pm.
Move-out times: Friday, September 26, 6:30pm-9:00pm. Saturday, September 27, 8:00am-11:00am
*Please note that all times are in Central Time.
How can I find out where my booth is for the Career Expo at ROMBA?
The 2025 ROMBA Career Expo will be held on Friday, September 26, 2:15-6:15 PM. Both assignments and the map will be shared in late August.
The map and booth assignments will be available to attendees in our conference program and mobile app.
My company selected an ad in the conference program as part of our benefits package, how do I submit an ad?
Please refer to your corporate partnership package and invoice to confirm your eligibility for an ad in our conference program. Ensure that your ad adheres to ROMBA’s specific requirements, as outlined below. Do not use an existing ad without verifying its compliance. Half-page and full-page ads must be submitted by Monday, August 25. Banner ads are due on Friday, September 5.
Specs for a banner ad are:
960 wide x 150 high
Specs for a full-page ad are:
– CMYK
– 300 DPI
– no crop marks
– Final size is 8.5”W x 11”H
– Full bleed is 8.75”W x 11.25”H
– Fonts outlined
– Linked image included (if not flattened file)
Specs for a half-page ad are:
– CMYK
– 300 DPI
– no crop marks
– Final size is 8.5”W x 5.5”H
– Full bleed is 8.75”W x 5.75”H
– Fonts outlined
– Linked image included (if not flattened file)
My company selected a semi-private conversation space as part of our benefits package. How can we find out where our sapce is as well as the hours for the space?
If a Conversation Space (FKA Interview Booth) is a part of your selected benefits, you may use your space(s) on Friday, September 26, 8am-6pm, and Saturday, September 27, 8am-2pm. The space(s) will be located in a pre-designated area. Each semi-private conversation space is an 8’x8’ draped area with three (3) chairs, a small table, and signage on the exterior to designate that space as yours.
My company selected a designated meal table as part of our benefits package. How can I find out more about how this benefit works?
The designated meal table covers one of three seated meals on Friday and Saturday. Each table seats ten (10) people. When you arrive at the meal(s) you designated as your choice, you will see your company’s name on the table. Please feel free to use our student interest report, GradLeaders, or other tools you are using to extend invitations to students or alumni to join you at your table. This is a good way to get to know our registrants better. Reaching Out MBA reserves the right to seat additional registrants at your table, if there are any unfilled seats at the start of the meal.
What is Lead Retrieval and how do I opt-in?
Lead retrieval is a complimentary benefit to Sapphire and above partners. Jade, Garnet, and Ruby partners can opt-in for an additional $500. This will enable you and your team to track talent through the conference experience. At ROMBA, talent will have a QR code on their badge. With lead retrieval, your team can download the app, scan the QR codes of talent, and take notes on them. The end product is a spreadsheet with all scanned individuals, basic information, and your notes. This year, we will host a short training to make sure all partners can effectively use this benefit.
Please opt-in for lead retrieval using this form; only one person per company needs to fill out the form and they should be present at the conference. Our opt-in deadline was Monday, August 25.
How can I create a social media post, job listing, newsletter ad, or company spotlight that is included in our partnership benefits?
If you are a ROMBA partner at the Garnet level or higher, you may receive one or more of the following benefits. Use this form to engage these benefits.
Job Listings (Garnet & Above): Submit job listings to be shared with the ROMBA community. This benefit allows you to post your job listing and include an image. Check your corporate partnership package for your job listing quota. Refer to the master calendar for all job listing deadlines.
Newsletter Ad (Garnet & Above): Submit an ad to be featured in the newsletter using the form provided.
Social Media Posts (Ruby & Above): Share your text and visual assets, add a link, and choose the platforms you want to target – Facebook, LinkedIn, Twitter/X, and/or Instagram. This benefit is available year-round, not just during the conference season. Schedule your posts in advance for added convenience.
Event/Company Spotlight (Emerald & Above): Provide information for your event or company spotlight, including copy and an image, for us to share with the ROMBA community.
What is the Networking Lounge?
The Networking Lounge is appropriate for professional networking, small group meet-ups, affinity groups, a coffee chat, and/or workspace for individuals and small groups (up to six folks). Reaching Out MBA will offer featured coffee breaks in this space on Friday (presented by PwC) and Saturday (available for purchase). The location will be communicated this summer.
I was not able to attend the ROMBA Corporate Partner Orientation. How can I view the content?
If you were unable to join the Corporate Partner Orientation, you can access the recorded meeting using this link. Additionally, the agenda is attached here for your review. The recording is approximately 20 minutes and covers partner benefits such as GradLeaders and student interest reports, speaking opportunities, and logistics, including how to book a sub-block of rooms.
IRIS and PRIZM Corporate Partner FAQs
When and where is IRIS occuring?
The IRIS Conference—formerly known as OWIB—will be held on the morning and afternoon of September 25, leading into ROMBA. It will be hosted at the Hilton New Orleans Riverside – Two Poydras St, New Orleans, LA 70130.
Named after Iris, the Greek mythological figure who embodies the rainbow and moves fluidly between worlds, the conference is designed to uplift and connect women, transgender, gender non-conforming individuals, and allies within the business community. More information can be found on page 33 of our partnership packet. If you have already applied for partnership, you may still add IRIS.
How do I register for the IRIS Conference?
Registration for the IRIS Conference is now live! You can use this link to register. Each registrant must sign up individually to provide dietary restrictions, access needs, and agree to the code of conduct and waiver.
The company discount code you received for ROMBA also includes the number of full registrations included in your IRIS partnership level. Your unique company code has been emailed to you by Sadiyah Rashied.
IRIS registration prices are as follows: $200 (Early Bird 5/28-8/21), $250 (Standard 8/22-9/14), and $300 (Late 9/15-9/27).
IRIS & ROMBA registration prices are as follows (20% discount): $1,160 (Early Bird 5/28-8/21), $1,450 (Standard 8/22-9/14), and $1,740 (Late 9/15-9/27).
All discount codes are case-sensitive. If you encounter any issues, please email Sadiyah Rashied at srashied@reachingoutmba.org.
When and where is the PRIZM Experience?
PRIZM will be held in New Orleans, LA, from September 26-27. It will be hosted at the Hilton New Orleans Riverside – Two Poydras St, New Orleans, LA 70130.
The PRIZM Experience is a curated opportunity intersecting with the ROMBA Conference. The experience is tailored specifically for LGBTQ+ professionals looking to explore the next phase of their careers. Participants enjoy full access to ROMBA’s flagship offerings—including the inspiring plenary sessions, marquee dinner, and vibrant networking events—while also benefiting from exclusive professional development resources. More information can be found on page 36 of our partnership packet. If you have already applied for partnership, you may still add PRIZM.
How do I register for the PRIZM Experience?
Registration for the PRIZM Experience is now live! You can use this link to register. Each registrant must sign up individually to provide dietary restrictions, access needs, and agree to the code of conduct and waiver.
The company discount code you received for ROMBA also includes the number of full registrations included in your PRIZM partnership level. Your unique company code has been emailed to you by Sadiyah Rashied.
PRIZM registration prices are as follows: $1,000 (Early Bird 5/28-8/21), $1,250 (Standard 8/22-9/14), and $1,500 (Late 9/15-9/27).
Please note that PRIZM registrations include all ROMBA programming in addition to PRIZM programming.
All discount codes are case-sensitive. If you encounter any issues, please email Sadiyah Rashied at srashied@reachingoutmba.org.
Do you have a one-pager or support letter that I can share with my company?
You can view our PRIZM one-pager here. At the bottom of the one-pager, you can find a support letter linked via Google Docs. If you have trouble accessing the letter, please reach out directly to Demetri or Sadiyah.